To
Important
(1) All the District Education Officers
(2) All the District Elementary Education Officers
(3) All the Principal DIETs & GETTIS
in the State
Memo No. 17/96-2012 DIET(2) Dated 9.11.2012
Sub: Improving efficiency and bringing transparency in the working of the
Department at various levels- Constitution of inspection and monitoring
teams.
Your attention is invited to the subject cited above.
There has been large scale expansion of educational institutions in the State since
its inception. Coupled with this the management structure has also largely been expanded.
There has also been large scale interventions in regard to quality related issues under SSA
and RMSA.
Though the Department of Elementary Education, Secondary Education and the
Parishad have devised their own monitoring mechanism through which checks are
carried out from time to time yet there is a need to have an overall view of the actual
working and functioning of educational institutions /field offices encompassing all the
important areas such as infrastructure, upkeep of institutions/offices, transaction of
curriculum being carried out by the teachers, quality inputs being provided under
SSA/RMSA and how these are being translated into action /implemented at institutional
level and monitored/supervised by field officers.
There are a large number of private institutions working /functioning in the State
for the development of school education. Some of the parameters of these institutions are
being governed under the Haryana School Education Act 1995, rules framed there under
as also rules and conditions governing recognition of such institutions. At present there is
no systematic check/supervisory/effective control to ensure that the conditions imposed
on such institutions and the rules framed for the governance of these institutions are being
complied with. Of late there have been complaints/issues raised at various levels in regard
to non implementation of rules notified under Haryana School Education Act 1995 (as
amended from time to time). As per later developments, RTE 2009 notified by Central
Govt. and the rules framed there under by the State Govt. are not only to be enforced but
the compliance is also to be ensured.
As stated above there has been large scale expansion of educational facilities in
the State. As a result the enrolment and the teaching manpower has increased manifold .
It has been observed that many times problems arise due to inordinate delay being caused
in the redressal of genuine grievances of the teachers. This indirectly/ adversely affects
the efficiency of the Department and in turn tells upon the study of the children who
were taught by the teachers. It is therefore imperative that through effective inspection
and monitoring these problems are flagged /highlighted and addressed so that the teachers
are free from stress, teach well and they have nothing to grudge and they can be made
accountable for any laxity in the discharge of their duties. The other objectives to be
achieved would be compliance of various provisions of RTE rules and the rules under
Haryana School Education Act, 1995.
All these developments have necessitated to set up a well coordinated mechanism
for regular inspection/monitoring of all the field educational institutions and the offices.
This will facilitate on the spot guidance where required to the faculty, educational
supervisors, feed back for improving the working and for that the action required to be
taken by the superior authorities.
It has therefore been decided to constitute 4 teams as detailed below under a pilot
project for inspection/monitoring to ascertain the grassroots realities and to achieve the
desired objectives. These teams may carry out inspection on pilot basis. They may be
provided with different formats for inspection as being used by the Department to which
they may add requirements under RTE and Haryana School Education Act. After carrying
out inspections covering one District each, they may come out with a format for
regular/comprehensive inspections covering all important aspects. Based on their
feedback and the inputs/suggestions a detailed format be devised and tried out. Thereafter
a well coordinated networking/mechanism for regular monitoring/supervision/inspection
through dedicated teams be worked out.
The team head is authorized to take other members from DIET of the District
allotted to them, supporting staff from SCERT, institutions/offices of the district to be
inspected. The supporting staff may include 2 clerks /Data Entry Operators. The other
team members may be atleast class –II officers i.e. Sr. Lecturers from DIETs, SCERT
faculty.
Sr.
No.
Team Head
Sh./Smt.
Other members Distts. Allotted
1. Santosh Tanwar, Dy.
Director SCERT
Gurgaon
1. Two Sr. Lecturers from the
DIET of the Distt. to be
visited.
2. One group B faculty
member from SCERT as
per need if can be spared.
3. Two Data Entry
Operators/clerks from
SCERT or from the
Office/s of Distt. to be
visited.
1. In addition to this the team
head may co-opt the
supervisory officer from
the district on select basis
and for a particular
block/blocks as per need.
Bhiwani & Jhajjar
2 Sushil Batra, Dy.
Director, SCERT
Gurgaon
M/garh and Rewari
3 Jyoti Chaudhary Dy.
Director, SCERT
Gurgaon
Gurgaon & Faridabad
4 Ajit Kadiyan Dy.
Director, SCERT
Gurgaon
Rohtak & Sonipat
The teams shall visit all the Govt. /non Govt. educational Institutions, Offices of
BEOs/BEEOs/DPC/DEEO/DEO in the Distt. allotted to them.
In respect of Govt. institutions, the teams would focus, besides highlighting and
reporting which they consider necessary, the following issues:-
(1) Infrastructure
(2) Campus condition especially upkeep, beautification, sanitation.
(3) Faculty position-how academic inputs are being provided .
(4) Implementation of various schemes/ programmes under SSA/RMSA utilization of
grants.
(5) Has the Head of Institution devised any mechanism for the redressal of grievances of
faculty/students.
(6) Working of SMCs/SDMCS/other committees.
(7) Welfare measures taken
(8) Efforts regarding Community awareness, their association with the Institution for the
cause of education.
(9) In case of offices working/pendency of cases in each section to be seen. This
includes Accounts, service matters, data base for dealing with different
matters/supplying information to various sources.
- Upkeep of offices etc.etc.
- Inspection carried out by the supervisory staff and how follow up action
ensured.
In case of Pvt. Institutions specific reporting would be required in regard to compliance
of rules notified under Haryana School Education Act, 1995.
Reporting on earlier Inspections if any done, by whom, reports given, follow up
action taken-highlight the effectiveness of earlier inspections.
At the end each report they would indicate specific action points based on
their reports and the level at which action is required to be taken.
Each team would be provided vehicle to be hired by the Director SCERT Gurgaon on
monthly basis at competitive rates allowed by the HSSPP and the expenditure on this
count would be met by the HSSPP.
In regard to TA/DA, the team members would draw TA/DA from the office from
where the salary is being drawn .
Based on their field visits in the first month, they may bring out a compact format
for the Inspection and Monitoring of various schemes/programmes (i) Institutional (ii)
Field offices.
They are requested to send their reports to the Headquarter directly with a copy
to the Institution/s/offices visited and other authorities who would be required to take
action on the points raised in the report and monitor action taken.
To sum up it is proposed to devise a format in the light of SSA, RMSA, RTE
norms and the norms developed by the respective Departments. Coupled with this the
parameters which a school is required to meet when nurtured under nurturing policy are
to be kept in view. A software based on this need to be devised and the inspection report
be put up on line. In case of primary and middle school BEEO shall be made responsible
for follow up action in respect of these schools whether action is required to be taken by
the Head of Institution or BEEO or DEEO or DEE. Similarly BEO would be responsible
in respect of High and Senior Secondary Schools. In case of DIETs the responsibility
should vest with Principal DIET and SCERT.
Similar exercise /mechanism need to be put in place at these levels for redressing
grievances. The grievances need to be divided into (i) service matter (ii) accounts matters
(iii) management matters etc.
One officer each not below the rank of Deputy Director from Elementary and
will be allotted Ambala and Panchkula Districts and they may draw supporting staff from
the DIETs/field offices during inspection/monitoring.
The Head of Inspection Teams would be given one day Orientation either at HQ.
or SCERT before they begin the work.
You may please carefully go through these instructions, bring it to the notice of all
functionaries working under you and extend full co-operation to the Inspecting Teams.
Special Secretary to Govt. of Haryana
Secondary Education Department
Panchkula
Endst. No. 17/96-2012 DIET(2) Dated 9.11.2012
A copy for information is forwarded to the following :-
1 Under Secretary/PSSE.
2 PS/DGSE
3 PS/SPD
4 PS/DEE
5 Director SCERT Gurgaon, Haryana.
6 Heads of Inspection teams.
7 JDE for follow up action and also getting these instructions circulated through
Shiksha Lok.
Special Secretary to Govt. of Haryana
Secondary Education Department
Panchkula
