How to fill up employee MIS data detail given


Also see- MIS data online portal Haryana , Important Dates Letter and instuctions


  • Old Last date for complete Employee profile extended to 22.02.2016 on  MIS portal
  •  (See letter)
  • Now you can fill up the salary detail according to 01/07/2015
  • See salary slip for detail.

  • PGT joining- Show first joining at school not at DEO office
  • Confirm teachers- Substantive
  • Regular but not confirmed- Officiating
MIS DATA-Year 2000 JBT

Pay band-2
GP-4600
Entry level pay- 15930
HRA- -1999
Total pay- 47078 (in round figure- 47080)
Cadre- Class 3 educationist
Advt No. 1/99
Recommendation authority-HSSC  
=============
MIS DATA-JBT JULY 2004
GP 4600
ENTRY PAY 14540
HRA 1914
APPOINTMENT ORDER HSSC-CONFD-JBT-2004/128
RECRUITMENT DATE 06-JULY 2004
APPOINTMENT DATE AS PER ORDER
Recommendation date 06 July 2004
============
MIS DATA-Dec 2004 JBT
pay band -2
GP-4600
Entryl level pay - 14540
HRA- 1914
Total pay - 45190
Cadre- class 3 educationist
post - prt
Appointment type- Substantive
Mode of recruitment- Zila parishad through HSSC
Advt. No. 7/2004
=============
MIS DATA- JBT 2008
Pay band 2
Grade pay - 4200
Entry level pay -12430
HRA 1663/-
TOTAL PAY - 39585/- IN ROUND FIGURE -39590
Cadre -Class 3 Educationist
Post - PRT
Appointment order number - according to your appointment order
Appointment date - according to your appointment order date
Type of appointment - Officiating
Mode of recruitment - DIRECT
Advertisement no - 6/2006
Recommendation authority - HSSC PANCHKULA
RECOMMENDATION DATE - 28-06-2008
================
MIS DATA- JBT 2011
Pay band 2
Grade pay - 4200
Entry level pay -11250
HRA 1545
Cadre -Class 3 Educationist
Post - PRT
Appointment order number - according to your appointment order
Appointment date - according to your appointment order date
Type of appointment - Officiating
Mode of recruitment - DIRECT
Advertisement no - 4/2009
date of advt- 13.08.2019
Recommendation authority - HSSC PANCHKULA
RECOMMENDATION DATE -16 Sep. 2010




  • (1) How to fill instructions given in Annexures given below.
  • Annexure-P1,   Annexure-P2,  Annexure-P3   
  • Annexures to help the employees to make the information pertaining to their personal profile readily available with them while uploading on the MIS portal.
  • (2) Where and how to fill up employees data
  • open this link  http://164.100.137.212/  (This is the same link of your school MIS data)
  • But you will have to login with new id and password which is given some days ago to every employee or may be given to head. (Not login with school id and password )
After login this type of performa will open click firstly on my profile and fillup the data as instructions given in  Annexure-P1,   Annexure-P2,  Annexure-P3   



सारांश  -NEW आई हुई id , password से http://164.100.137.212/ लॉग इन करे my profile से भरना शुरू करे 
What have to be filled up given in below pictures starting from no. 1 to 16 (these are Annexures snapshoot) 

क्या क्या भरना है हिंदी में पढने के लिए click here 

# Please read the following instructions carefully before filling the employee MIS data
This document is prepared to help the employees make the information pertaining to their service record readily available with them while uploading on the portal.
5. Use CAPITAL letters only.
6. Tick (e.g. 􀀻) wherever applicable and strike-off (e.g. Male / Female) whichever not applicable.
7. Fields marked with * are mandatory.
8. Please enter correct appointment and posting records from the beginning of your service.
9. Service book is considered complete only when all Appointment and Posting records are complete and current posting is specified.
Note: In case, any of the furnished information is found to be false or untrue or misleading or misrepresenting, employee will be held liable for it.

Guidelines/ instruction to fill up format:
1) To fill up marital status in basic profile or family profile, choose any one of the following:
  • a) Married/Divorced/Widowed/Deserted/Separated/ Never Married

2) For landmark, please indicate name of any renowned office, building, historical place, etc. e.g.
railway station, airport, bus stand, college, university, etc.
3) GPF-General Provident fund, EPF-Employee provident fund, CPF-Central provident fund, UCPFUnrecognized
provident fund, PRAN-Permanent retirement account number.

MIS PORTAL के लिए HSSC के अनुसार कुछ तकनीकी शब्दों के अर्थ
(vii) “Substantive appointment” means an appointment which gives the person a claim or title to the post which is called lien.
(viii) "Officiating appointment” means an appointment which confers on the person benefit of pay etc. only for the period during which he renders duty in the higher post.
(ix) “Appointment on Probation” means temporary appointment made on probation. During this period if his work and conduct are found to be unsatisfactory his services may be terminated.
(x) “Temporary appointment” means an appointment carrying a definite rate of pay for a limited time.


Photograph and Signature Details
Employee must have a passport size colored photo with white background scanned in .jpg format with resolution of 300PPI. The file size should not exceed 500KB. Scanned photograph should be
handy on pendrive or computer for uploading.
--------------------
Employee should put his/her signatures with black ink pen on a white paper and scan it with resolution of 300PPI in black and white mode (Do not use Grey scale or colour) and save it in .jpg format. The file size should not exceed 50KB. Scanned signature should be handy on pendrive or computer for uploading.


Guidelines to fill up the Service Book Details:
1. Appointment Details: 
This section contains 2 sub-sections 
  • (i) Appointment Details and;
  •  (ii) Posting Details.

(a) In “Appointment Details” section (A),
the employee needs to start filling up his appointment details from his/her current designation i.e. His/her current
  • “cadre”, 
  • “post”, 
  • “type of appointment”, 
  • “date of appointment” on “current designation” etc.

and then fill up his/her all posting details on current designation in subsequent multiple sub-sections of “posting details”[A(i)-A(iv)].
For Example, If an employee is currently working on the post of Principal he/she should first fill up the appointment details pertaining to the post of Principal in “Appointment Details” sub-section
(A) and then
  fill up the “Posting Details”
  • name of school/ office, 
  • designation, 
  • posting order no., 
  • date of joining etc.

on the post of Principal in various schools he/she has served, in the “Posting Details”sub-section [A(i)-A(iv)].
 (b) Add Appointment Section (B): 
In this section, the employee needs to fill up details of his/her earlier appointments and posting details in various schools/ offices. 
(The fields shall be same as mentioned in Para 1 (a) above).
For Example, an employee who is presently working as Principal will fill up details of his/her previous designations i.e. Lecturer or Head Master as the case may be. He/she will continue to fill up details of appointments and postings since his/her initial appointments (starting from present to past) on which he/she had joined this Department.
Note: Though, the employee will fill up his/her details in the hardcopy of the format in a sequential order by going behind (present to past). However, they can enter the details of posting irrespective of sequence while uploading the data online. The system will automatically adjust the entries made into it. But, while entering the data in system, it may be carefully seen that sequence of postings remains undisturbed meaning thereby no gap should be there between two appointments / postings.

Document containing Guidelines to complete the “Employee profile” and
“Service Details” on MIS Portal

All Employees of Department of School Education are required to complete their profile and service
book on MIS Portal. Employees can avail various services on MIS portal only if their profiles and service book are complete in all respect and approved by their respective higher authorities. All sub profiles are to be saved before proceeding to the next sub profile.
The steps to be adopted for completion of profile by an employee are as under:-
1. Please fill up your details (Personal as well as Professional) in the format attached at Annexure-
P1

Steps for filling Employee MIS data

 1. before starting uploading the information to save your time and for the sake of accuracy of
data. Also please create your valid email id if you are not having it earlier.
2. Visit hryedumis.gov.in.
3. Log in to your account using username and passwords assigned to every individual of an
employee.
4. Click on My Profile 􀃆 Basic Profile 􀃆 Contact Details and add your contact details. Please note
that primary email id and mobile number are mandatory fields and then change your password.
This is advised keeping in view the security measures.
5. Click on My Profile 􀃆 Basic Profile 􀃆 Personal Information and fill up relevant fields.
6. After completion of information in “Personal Information” sub-section, click on “Save” button to
save filled information.
7. Click on My Profile 􀃆 Basic Profile 􀃆 Photograph and Signature and upload valid photograph
and signature and save it.
8. Click on My Profile 􀃆 Basic Profile 􀃆 Address Details and fill up relevant fields.
9. After completion of information in “Address Details” sub-section, click on “Save” button to save
filled information.
10. Click on My Profile 􀃆 Identity Profile and fill up relevant fields.
11. After completion of information in “Identity Profile” section, click on “Save” button to save filled
information.
12. Click on My Profile 􀃆 Health Profile 􀃆 Disabilities. Add Disabilities, if any. Employee must
possess a disability certificate issued by Chief Medical Officer.
13. Click on My Profile 􀃆 Health Profile 􀃆Chronic Diseases. Add Chronic Diseases, if any. Employee must possess a Chronic Disease certificate issued by AIIMS (Including its branches in Haryana) /PGI Rohtak / PGI, Khanpur Kalan / Kalpana Chawla Medical College, Karnal / PGI Chandigarh and Duly Constituted Medical Board only.
14. Click on My Profile 􀃆 Health Profile 􀃆 Vital Measurements and fill up relevant fields.
15. After completion of information in “Vital Measurements” sub-section, click on “Save” button to
save filled information.
16. Click on My Profile 􀃆 Educational Profile. Start filling up the qualifications from “10th Class” and
so on after filling up of relevant information in each sub-section.
17. Click on My Profile 􀃆Family Profile and fill up relevant fields.
18. After completion of information in “Family Profile” section, click on “Save” button to save filled
information.
19. Click on My Profile 􀃆Spouse Profile and fill up relevant fields.
20. After completion of information in “Spouse Profile” section, click on “Save” button to save filled
information.
21. Click on My Profile 􀃆Salary Bank Account Details and fill up relevant fields.
22. After completion of information in “Salary Bank Account Details” section, click on “Save” button to save filled information.
23. Click on My Profile 􀃆Emoluments Details and fill up relevant fields.
24. After completion of information in “Emoluments Details” section, click on “Save” button to save
filled information.
25. Click on My Profile 􀃆Awards Details and fill up relevant fields. Please note that designation held
at the time of award will be automatically shown after completion of Service Book.
26. After completion of information in “Awards Details” section, click on “Save” button to save filled
information.
27. Click on My Profile 􀃆 Send Profile for Approval and check that you have correctly filled all the mandatory fields in “My Profile” section. If data is not correct in any of the sections, then click
on the respective section and rectify the same.
28. Check on the check box after reading the confirmation text and click on “Send Profile for
Approval” button.
29. Your profile will be sent for approval to the immediate higher authority. The higher authority
may approve or reject your profile. If rejected, you will be able to see reasons of rejection in the
“Send Profile for Approval” section.
30. After rejection of the profile, you shall correct the details and click on “Send Profile For
Approval” button again.

Completion of Service Details in MIS Portal:

The next step is to complete the Service Book.
Note: All transactions of service career will be maintained on MIS Portal hereafter. Therefore
accurate information must be ensured by every employee to avoid any rejection and repetition
of work. To complete the service book records, following steps are to be followed. However to
avoid any misinformation all employees are advised to fill up relevant information in the format
available at Annexure P2 and refer it while filling up of various records in the respective section
and sub-sections of the service book:-
Service Book
1. You are supposed to update two types of records – 
  • “Appointment details” and 
  • “Posting details”.

Appointment details
2. For every appointment details, there shall be multiple postings. For each posting, all relevant
details are to be entered.
3. Your current appointment details will be shown by default in the service book, click on Edit icon.
4. Firstly, you should update current appointment details and current posting details. Then you
should add all previous postings under the current appointment.
5. Add/update
  • appointment order number, 
  • type of appointment,
  • date of appointment,
  • mode of recruitment,
  • advertisement number (if applicable), 
  • recruitment exam roll number (if applicable),
  • merit number (if applicable), 
  • Select the category under which you were appointment (if known),
  • selection authority and
  •  Date of Recommendation by Selection Authority.

6. After completion of the above mentioned fields, click on “Proceed” button.
7. Check that you have correctly filled all the fields and click on the check box after reading the
confirmation text and click on “Save” button.
Posting details
8. Then click on the edit icon of the posting record.
9. Add/update
  • School / Office Name (if different than shown), 
  • designation, location area category,
  • posting/transfer order number, 
  • date of order, 
  • is this your current posting (keep it as “Yes”) and
  • date of joining.

10. After completion of the above mentioned fields, click on “Confirm” button.
11. Check that you have correctly filled all the fields and click on the check box after reading the
confirmation text and click on “Save” button. Please note that date of relieving will not be asked
in case of current posting.
12. After completion of your current appointment details and current posting details, you should
add your previous appointment details by clicking on “Add Appointment” button. Also add
previous posting details under that appointment in the similar manner by clicking on “Add
Posting Records”.
13. Please note that for all previous posting, you will have to enter date of relieving along with
correct reason of relieving from the drop down. While adding previous appointments, you
should enter initial appointment details first and various postings there under.
14. After completion of service book records and careful review of the entered records, click the
check box of undertaking
 (Undertaking: I hereby confirm that details furnished above are
correct and true to the best of my knowledge and belief. In case, any of the above information is
found to be false or untrue or misleading or misrepresenting, I am aware that I may be held
liable for it.) and click on ‘Send the service book for approval’ button.
Note: You will not be able to edit / add in your service book once you submit the same for
approval.
15. Your service book will be submitted for approval to the immediate higher authority. The higher
authority may approve your service book only if it is correctly filled and matches exactly with
your service book records. Delay in approval might indicate discrepancy in information
submitted.
The only way to edit service book profile is this given below
16. In case of pending approval you shall reach out to your higher authority to identify the
discrepancies and get then rectified from higher authority. Higher authorities will have right to
edit your submitted service book.


17. Once service has been approved by higher authorities, further additions in service records by
means of transfers, promotions etc. will updated on MIS portal based on transactions.


My Profile


  • Identity Profile (


  • Identity Profile    



        
    Passport Details      
     Yes     No

    Driving Licence Details      
     Yes     No          



My Service Book
Note:
1. Please enter correct appointment and posting records from the beginning of your service. In case, any of the furnished information is found to be false or untrue or misleading or misrepresenting, employee will be held liable for it.
2. You will not be able to add / edit / delete appointment and posting records once the service book is sent for approval.
3. Hence you are requested to enter correct information and review the service book before sending it for approval.
4.Please fill the Current appointment and posting record first
. 5. Service book is considered complete only when all Appointment and Posting records are complete and current posting is specified.    
If you found any mistake mention in comment box

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From
Director Secondary Education, Haryana, Panchkula
To
Director, SCERT
All District Education Officers,
All District Elementary Education Officers
All Principal DIETs,
All Block Education Officers
All Block Elementary Education Officers
Memo No.: 1/13-2016-e.Gov
Date: 28.01.2016
Sub: Updation of Employee Profile, its verification and filling up of choices of schools and zones for future postings during E career.
Refer on the subject cited above.
The Department has ported data of all employees on MIS Portal. Login IDs and Passwords of all employees have already been sent to you. The Department is in the process of providing "Online" services e.g. Transfer, Promotion, permission for going abroad, permission for higher studies, extension in service after attaining the age of 58 years, approval of C.L., Medical leave etc. to its officials and officers. To avail these services it is mandatory that "Employee Profile" is completed by the concerned officer/ official himself/ herself and verified and approved by his/her superior authority after consultation of his/her personal record.
The verifying authorities are mentioned below:-

If you have still any query how to fill up employee MIS data ask in comment box.

 Sr.    Category-                Place of Posting -   Verifying Authority
1.       Class IV-               Schools-                  Head of the Institution
2.       Clerks                    Schools                   Head of the Institution
3.       Clerks/                   BEO/BEEO            BEO/BEEO Concerned
         Assistants
4.      All staff working    DEO and DEEO     Dy. DEO Concerned
      in the offices of
     of DEO and DEEO

MIS portal




































To update this information various formats have been developed and available at

  •  Annexure "P1" (Employee Profile), 
  • Annexure "P2" (Employee Service Profile) alongwith guidelines available at 
  • Annexure "P3" to update and verify the information. 

All Officers and officials are required to complete the requisite information in a time bound manner latest by 6.02.2016. It is made clear that completion of service profile shall be completed in top down fashion i.e. Senior authorities' profile may be completed first because senior authorities shall be able to verify the profile of his junior employees only after verification of their own profile by their seniors. After completion and verification of personal profile and service profile, all teaching cadre employees shall fill up their choice of zones and schools under each zone as per guidelines being sent separately. List of schools with their zone number is available on the website of the department . (See here guidelines and list of Zone)
User IDs and passwords of each and every employee of your district are attached herewith for further dissemination to concerned officers/officials. It is advised that on receipt of user ID and password all officers and officials should change their password. However, before changing the password they may be advised to update his/her mobile number and email address. Such passwords will be required during whole service career hence they may be advised to keep it safe, secure and confidential and should not share with anyone.
http://schooleducationharyana.gov.in/downloads_pdf/MIS/LetterMIS_28012016.pdf
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